Roundtables guidelines

A roundtable is a panel of speakers addressing a specific topic or issue, coordinated by one or more session organizers. Presentations of the panel members will normally be followed by a discussant and general discussion with the audience. This is similar to, but more formal in nature, than a focus session. The panel members will be limited to 10 to 15 minutes for their individual presentation (determined and informed by the session organizer) and may or may not include Powerpoint slides. The discussant(s) will address each of the individual presentations; drawing conclusions and identifying connecting themes. The discussion will then be opened to the audience and be moderated by the session organizer(s).


  • As a panel member, consider using only a few good slides in your individual presentation. Since the focus of a roundtable is to stimulate an exchange of ideas between the panel members and the discussant(s), a formal highly technical presentation is not necessarily the best tool. It may be better to consider it in the same light as a focus session presentation.
  • As a discussant, look for the common themes running through each of the panel member’s presentations and how they relate to your research and experience. You were chosen as a discussant on the basis of your expertise, so be sure to bring that to the discussion in a way that helps the panel members apply it to their own research. Part of the point of the roundtable format is to illustrate the process of scientific exchange for the audience.
  • As an audience member you may not have as much opportunity to participate in the discussion as you might in a focus session; it will depend on how much time is available. However, if you do participate in the discussion, keep your questions focused on the topics under discussion; so as to move the conversation forward and not sidetrack it. Give others the opportunity to speak as well; especially since time may be limited.


Roundtables list

  1. Challenging Digital Archaeology – the discussion continues
  2. Arches Heritage Inventory and Management System
  3. The whole is other than the sum of its parts: where is the spatial data infrastructure for cultural heritage?
  4. Simulating the Past: Complex Systems Simulation in Archaeology
  5. Linked Open Data Applied to Pottery Databases
  6. Thinking between the lines: conceptualising the future of archaeological databases
  7. Digital Technologies and Quantitative Methods in the Study of Prehistoric Art
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Oral presentation guidelines

Oral papers are intended to formally present new and groundbreaking research. They should be limited to 20 minutes in length, and there is 5 minutes scheduled for questions after each one. However, given past experience, the number of minutes available for questions varies dramatically according to the tendency for presenters to go over their allotted 20 minutes, as well as transitions between papers and cancellations.


  • Consider a Powerpoint “show” (*.pps or *.ppsx) format rather than a “presentation” (*.ppt or *.pptx) format. When you double-click the icon it immediately starts your slideset rather than having to open it manually after Powerpoint begins.
  • Use fewer than 30 slides. Although the amount of time each slide should appear on screen may vary widely, any presentation with more than 30 slides generally has a slim chance of keeping to the 20 minute limit.
  • Slides should be readable from a distance and the choice of text/background colors should enhance readability not detract from it. Often black text on a white background is not the best choice, as it may be too bright. Try different combinations.
  • Text presented on a slide should be short and to the point. Bulleted text is usually the best option. Do not just read the text off of your slides. Ideally, bulleted slide text should be your key points but can be used to help keep your speaking on track.
  • Choose images wisely. Good images are the best way of making your point(s) and keeping your audience engaged. Bad images are difficult to explain, hard to see, or may have long unreadable captions.
  • Consider not using large tables or complicated charts; there usually is not enough time for the audience to read them. If you do need to use a table or chart, use color-coding to emphasize and draw focus to the cells or values that are important.
  • If you are concerned about going over your allotted time, then reduce the number of slides and try again: to stay on time is mandatory.

As an audience member, when you raise a question for the speaker consider others who may also have a question – try not to dominate the entire 5 minutes. Also, if the question is highly technical, it may be more appropriate to ask the speaker face to face during a coffee break.

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Workshop guidelines

Workshops are held on the same place of the confernece on March 30. Workshops are half day led by an expert, or team of experts, and intended to provide hands-on participation in, usually, highly technical training. Specific registration requirements are described under each workshop listing in the program.

Please be aware of all requirements and limits to registration (by emailing the workshop chair; do not email local organizer). Some workshops may require participants to bring their own laptops, or may require the downloading and installation of specific software.


Workshops list

  1. Predictive Techniques for 3D Data Augmentation in Cultural Heritage – Theoharis Theoharis
  2. The Use of 3D GIS Platforms for Intra-Site Investigation in Archaeology – Nicolò dell’Unto
  3. Hands-On Archaeological Conceptual Modelling 2 – Cesar Gonzalez-Perez
  4. 3DHOP – Presenting online high-res 3D models: a crash course – Marco Callieri
  5. Introduction to exploratory network analysis for archaeologists using Visone – Daniel Weidele
  6. Storytelling from the earth – Giuliano De Felice 
  7. Data modelling, processing and integration for the knowledge and valorisation of Cultural Heritage in urban area – Salvatore Piro
  8. First steps in agent-based modelling with Netlogo – Iza Romanowska
  9. Improving Presentation Skills – Philip Verhagen 
  10. Ha(r)ckeology: an hacking approach to open archaeology – Gabriele Gattiglia
  11. UAV Photogrammetry for archeology and Survey: a state of the art – Renato Saleri
  12. Reconstructing Ancient Landscape in the Cloud – Sofia Pescarin
  13. Data, information and knowledge visualisation : issues and feedbacks – Jean-Yves Blaise
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Poster guidelines

Poster presentation guidelines

Poster session will take place in the exhibition room every day (31 march, 1 April, 2 April) from 14.30 to 15.00. Poster session is designed to allow a summary of completed or preliminary work to be presented and discussed directly with the presenter. Normally, posters are intended to be focused heavily on graphics with little text. The intent is for the presenter to stand alongside her/his poster and engage in face to face interactions.


  • Each poster will be identified by a code to be communicated to the author by email. This encoding will serve to identify the freestanding board where hang the poster.
  • Each author is responsible for designing, printing, bringing and placing posters in the proper location.
  • Poster set up will occur on Monday, March 30th and early morning (from 8.00 to 9.00) Tuesday, March 31th, and they must be removed by Thursday afternoon, April 2nd, only after 15.00.
  • Posters will be displayed on freestanding boards. The surfaces of the boards are fabric-covered and posters can be attached with tacks that will be provided from the local organizers. Although tacks will be provided, take no chances and bring your own as well. The boards are 0.95 m wide and 2.5 m tall, thereby accommodating posters up to A0 size (841mm x 1189mm) IN PORTRAIT FORMAT ONLY. Landscape format is not accepted. Posters must be prepared on one single sheet (multiple smaller sheets are not allowed).
  • All posters should be printed on high quality paper. When creating the poster layout use a digital output size of A0 or A1 to avoid resolution issues. Please don’t use a smaller size.
  • Avoid using all capitals in your text and do not underline. All caps and underlining is hard to read in more than a short sentence. The following format is recommended:
    • Title – 80pt Arial bold (centred) unless it exceeds three lines (if it does: use a smaller point size or shorten the title)
    • Main headings – 36pt Arial bold
    • Body Text – use at least 20pt Arial justified text. Anything smaller is difficult to read on a poster
    • Captions – 18pt italic
  • Maintain consistency by using the same text sizes and image width on all figures. The less text the better – it is difficult for people to stand at a poster and read an excessive amount of text while the author is standing there waiting to be engaged.
  • Striking images and colorful charts/diagrams will help stimulate discussion and interaction.
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Notification of acceptance deadline

11 January 2015: papers reviewing process and communication of acceptance

More information

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CAA 2015 registration is now open

Registrations are handled via the CAA Conference OCS (Open Conference System)



Registration rates. Prices are in EURO (€).

Early bird 20/12/2014 31/1/2015

1/2/2015 21/3/2015

On site 30/3/2015 2/4/2015

Full fee (excl. CAA membership) 300 € 350 € 450 €
Concessionary fee (excl. CAA membership) 200 € 250 € 300 €
Staff and volunteers 0 0 0
Siena University students (excl. CAA membership) 80 € 100 € 120 €

Accompanying person rates* will be provided as soon as possible and available on the OCS registration system.



You have 7 working days to retract your registration. This time begins once you have submitted your final registration with the payment.
In this case, please send a email at with your personal Information and join the payment ticket. (incomplete request will not be considered). The University of Siena reserves the right to invoice bank handling charges, if any.



Conference organizers reserves the right to cancel the congress, in which case you will get a full refund. No reimbursement is possible for the participants in case of absence from the workshop, social events, conference dinner or the excursions
In case of cancellation later than 7 days after subscription, no refund will be possible.
Conference organizers recommend that you subscribe a personal cancellation insurance.

*Accompanying persons are relatives who does not participate to the Conference but can access to shared spaces. The rights for accompanying persons includes the Ice Breaker Party, the lunch & cafe and free tours. Other social amenities, social dinner and conference tour can be booked also by additional payment.

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Deadlines update

  • 31 December 2014: registration early rate is open (discounted)
  • 31 December 2014: papers reviewing process and communication of acceptance

More information


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Call for papers is now open

The Organising Committee wish to inform you that the Call for Papers for the 43rd International Conference on Computer Applications and Quantitative Methods in Archaeology (CAA) is open. The conference will be held at the University of Siena (Italy), in collaboration with the National Research Council (ISTI-Pisa), from 30 March to 3 April 2015.

Please submit your ABSTRACT online before 20 November 2014.

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Call for session proposals is now open! deadline 30 September 2014

The Organising Committee wish to inform you that the Call for Sessions for the 43rd International Conference on Computer Applications and Quantitative Methods in Archaeology (CAA) is open. The conference will be held at the University of Siena (Italy), in collaboration with the National Research Council (ISTI-Pisa), from 30 March to 3 April 2015.

Please submit your SESSION ABSTRACT PROPOSAL online before Tuesday, 30 September 2014.

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